Part I - Instructions and Information

You should complete the form, providing all information requested, and obtain your Chair and/or Dean's approvals. For travel outside of the continental U.S. (OCONUS), or for travel by an individual with a direct report to the Provost, approval by the Office of the Provost will be required. OCONUS approvals may be obtained by emailing the form to after obtaining approvals from your Department Head / Dean. The final approver will then return an approved copy to you for your records.

Travel Alerts can be found on the following webpage: .

Travel Vouchers can be found in the "Travel" section of the following webpage:

All travel must be in compliance with WKU's Travel and Reimbursement Policy located at the following:

Part II - Travel Request

-Please enter requestor's WKUID: ( Requestor Name and Department will be automatically filled in upon form validation )
Single Trip: Blanket Trips
Fiscal Year Based: (less than 150 miles and/or no overnight stay required)
Departure Date: ( mm/dd/yyyy ) Academic Year: ( yyyy )
Return Date: ( mm/dd/yyyy ) # of Trips Expected:
Destination: Anticipated Destinations:
Purpose of Trip: Purpose of Trips:
I request authorization for official travel as indicated below (check one):
At no expense to the University   
Full amount of authorized expenses to be paid by the University   
Estimated Cost of Travel
(Single or Multiple Trips)
        User Input
  Rate # of Days Subtotal
Car Rental
Lodging ( insert rate and number of days)
Per diem ( insert rate and number of days )
Registration Fee

Click the "Validate" button above to check your entries.
When there are no errors, use the form at the bottom of the page to send this to the appropriate individual.

By submitting this form, I hereby request authorization for travel and certify:
  • I have made satisfactory arrangements for my responsibilities and duties during the period of my requested absence.
  • I will not drive on University business without a valid driver license.
  • I have read and understood WKU's Travel Policy and agree to abide by all procedures contained therein.

Part III - Approvals

Department Head Name: Date
Charge to Banner Index:
Maximum amt approved:
Dean's Name: Date
Maximum amt approved:
Provost (or Designee)
(OCONUS Travel Only):
Maximum amt approved:

 Send to email address
NOTE: Email addresses must include or at the end.